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CASE ANALYSIS - PART II
International Communion of the Charismatic Episcopal Chruch - South East Asia
V. REVIEW OF RELATED LITERATURE
What is DBMS about?
DBMS is flexible, you can follow leads and produce reports that will be extremely relevant but nobody but you might have thought of producing. The ability to do a great deal of individualized analysis quickly is the feature that makes a DBMS so exciting a tool for managers. DBMS's are superb tools for SEARCHING for the unknown. A study of police detectives found that detectives, given a DBMS tool to work with on their own, were able to search for patterns (e.g., matches in m.o. used by criminals in different crimes) (Danziger and Kraemer, 1985). They argue that a DECENTRALIZED search capacity is superior to relying on centralized searches. The latter don't take advantage of the creativity and energy of the users to find patterns, which have not been pre-programmed into the routine reports and existing search capabilities. In short, DBMS's are, along with Word Processing and Spreadsheets, among the most useful general-purpose software available for microcomputers. All this is found at http://www.niu.edu/depts/pspa/p512/normal.htm
In the website, http://www.fims.uwo.ca/mlis/courses/558.htm , has a course description that describes DBMS as a structured program for information processing using a data base management system. It says much about data modeling and file structures and their applications to information retrieval and library automation and the analysis of data requirements and implementation of systems using a DBMS.
http://enterprise.tamucc.edu/shall/3355/3355note/Chapter%2012%20IMPLEMENTING%20DATA%20BASE%20MANAGEMENT%20SYSTEMS.htm is a website that briefly discusses the three Structural Models for Data in DBMS, which are the following: (1) Tree Structure, also known as the original structure, it was the first type of structure ever to be used. (2) Network Structure, a useful structure for all types of relationships, being flexible but complex. (3) Presently, Relational Structure is the most commonly used structure because it is flexible and easy to understand.
In relation to this, there are four Broad Categories of DBMS, which includes hierarchical, relational network, object-oriented. And the most common category of DBMS is relational because relational data is stored in the database in the form of tables. More information on this topic could be found at http://bradley.bradley.edu/~simonp/atgtech/g30/DBMS.HTM
VI. FRAMEWORK OF THE STUDY
Even though it is known among the ICCEC-SEA heads, and a small number of the members, that the organization has begun to use DBMS, only a small percentage of the "personal information" data has been encoded because of the lack of participation of the organizations members. Despite this lack of participation of the members, still, there was an improvement of work efficiency in the organization. In two months time, the data collection from the 2000 members of ICCEC-SEA will hopefully be completed for the maximum utilization of the software within the organization.
VII. METHODS AND PROCEDURES
Researchers
The researchers are Organizational Communication majors who have conducted several research projects in past courses particularly in RESERCH, ETHICOM, ORGADEV. In addition to this, the researchers have also done case studies in COMTHEO and a few other subjects in the past. The researchers have also experienced doing survey interviews for organizations outside DLSU, including the production of PR kits and the like.
Variables
The variable to consider is the comparison of the work efficiency of the ICCEC-SEA during previous years without DBMS as compared to the present utilization of the software. Comparison of the number of deadlines and requirements met before and after the use of the software will determine the success or failure of the use of the technology for the ICCEC-SEA.
Instrument
The instrument used by the researchers is an interview schedule. The researchers have conducted an interview with the Head of I.T. Department of the ICCEC-SEA that covered much about everything found in the objective. No survey was conducted because all the valid information regarding DBMS came from the Head of I.T. Department.
Respondent
The respondent of the interview will be Mr. Jay Molanda who is the current Head I.T. Department of the ICCEC-SEA. He is also part of the web development ministry and has been with the ICCEC-SEA since early last year. It was his idea and first major project to use a DBMS for efficient data processing.
VIII. GATHERED DATA
The implementation of DBMS, Microsoft Access, was the first project ever conducted by Jay Molanda as Head of I.T. Department, wherein personal data of ICCEC-SEA members are kept in confidential. Not only personal information is found in the DBMS but also information regarding the clergy, ministerial and relational information, and existing documents as well.
Jay Molanda says that only 30-40% of the needed "membership information" data, for the projects completion, has been gathered. He says that this is probably because a large percent of the population have very little knowledge of the new technology management is presently using.
It is said that this program has been running for over a year now, and is operational despite the lack of data the organization has concerning its members. On the other hand, the software does contain existing files and documents. This insufficient amount of personal membership information is the result of a lack of participation and response from the members of the Cathedral of the King Parish, Manila.
Despite this complication, it is said that work efficiency and productivity of the organization members has increased as compared to previous years. For instance, at present, documents are never lost because data is saved in their CPU unlike before where documents were just kept inside old filing cabinets. Searching for old files are done in an instant because the software does the searching, instead of having to find existing documents manually by the user. In addition to this, all documents are filed into categories within the database. Last but not the least, deadlines and requirements are met on time, unlike in the past when requirements were unsurprisingly late.
